Terms and Conditions of Venue Hire
Bookings:
We invite you to arrange a no-obligation consultation to discuss your event and requirements.
Please complete our booking enquiry form and we will provide you with a quotation based on your requirements.
Your booking is confirmed once the required deposit has been received.
Booking Deposit:
A 25% deposit of the total booking fee is required to secure your date.
The deposit is refundable if the booking is cancelled more than 6 weeks before the event.
For cancellations made 6 weeks or less before the event, the deposit is non-refundable.
Final Payment:
A final invoice will be issued 6 weeks before your event, including any amendments or additional services added to your booking.
Full payment is due at this time.
Refundable Damage Deposit:
A £350 refundable damage deposit is payable alongside the final balance.
The deposit will be refunded following the event, provided:
If the cost of damage exceeds the £350 deposit, we reserve the right to recover the additional cost.
Cleaning:
You are welcome to clean the Lodge yourself following your event.
Alternatively, we can arrange cleaning for £100.
Please advise us at the time of booking if you would like us to provide this service.
Crockery, Cutlery, Glasses & Event Waste:
The Oak Lodge can provide crockery and cutlery for your event at the following additional charges:
Item Price
All glasses, bottles, crockery and cutlery supplied by The Oak Lodge and The Oak Lodge Bar will be collected, sorted and dealt with by our team after the event, including appropriate recycling and waste disposal.
Any crockery, cutlery, glasses or serving equipment brought into the venue by the hirer or an outside caterer must be removed at the end of the event.
The Oak Lodge team will not wash or clean crockery, cutlery, glasses or serving equipment brought in by the hirer or an outside caterer.
All bought-in food packaging, plastic, cardboard, bottles, decorations and other event-related waste must be removed by the hirer, guests or outside caterer.
These items should be taken away on the evening of the event or as otherwise agreed with The Oak Lodge.
Any items left behind without prior agreement may be subject to additional cleaning, disposal or storage charges.
Collection of Decorations & Personal Items:
If you need to leave decorations, personal belongings or event equipment at the venue overnight, this must be agreed with us in advance.
Guests may return the following morning to collect decorations and personal items at an agreed time, between 8.30am and 10.00am, subject to the venue's schedule.
Please ensure all personal belongings, decorations and event equipment are removed within the agreed collection time.
Parking:
Guest parking is available at the Budleigh Salterton Riding School car park.
If vehicles are left overnight following an evening event, they must be collected by 10.00am the following morning, as the Riding School opens at 8.00am every day.
Accessible and disabled parking is available around the rear of The Oak Lodge by prior request. Please let us know in advance if you require an accessible parking space so that we can make the necessary arrangements.
Bar Hire:
A fully staffed bar service is available for £100, subject to availability.
Please discuss your bar requirements with us when making your booking.
Catering:
Pre-orders are required for all group catering bookings.
Our catering is served buffet-style, with a selection of menus available to suit your event.
Outside catering is encouraged and is available by prior arrangement and approval.
Capacity:
The Oak Lodge has:
55 guests fully seated
Up to 85 guests standing or part seated
Please discuss your requirements with us when booking to ensure the layout is suitable for your event.
Cancellations:
Cancellations greater than 6 weeks before event will incur the 25% deposit, if 8 weeks or less before the event the full booking fee will be incurred.
We invite you to arrange a no-obligation consultation to discuss your event and requirements.
Please complete our booking enquiry form and we will provide you with a quotation based on your requirements.
Your booking is confirmed once the required deposit has been received.
Booking Deposit:
A 25% deposit of the total booking fee is required to secure your date.
The deposit is refundable if the booking is cancelled more than 6 weeks before the event.
For cancellations made 6 weeks or less before the event, the deposit is non-refundable.
Final Payment:
A final invoice will be issued 6 weeks before your event, including any amendments or additional services added to your booking.
Full payment is due at this time.
Refundable Damage Deposit:
A £350 refundable damage deposit is payable alongside the final balance.
The deposit will be refunded following the event, provided:
- The Lodge is left clean and tidy.
- There are no breakages or damage.
- All rubbish has been removed as agreed.
- The venue is returned by 8.30am the following morning.
If the cost of damage exceeds the £350 deposit, we reserve the right to recover the additional cost.
Cleaning:
You are welcome to clean the Lodge yourself following your event.
Alternatively, we can arrange cleaning for £100.
Please advise us at the time of booking if you would like us to provide this service.
Crockery, Cutlery, Glasses & Event Waste:
The Oak Lodge can provide crockery and cutlery for your event at the following additional charges:
Item Price
- Side Plate: £0.80 each
- Dinner Plate: £1.50 each
- Cutlery: £0.25 per item
All glasses, bottles, crockery and cutlery supplied by The Oak Lodge and The Oak Lodge Bar will be collected, sorted and dealt with by our team after the event, including appropriate recycling and waste disposal.
Any crockery, cutlery, glasses or serving equipment brought into the venue by the hirer or an outside caterer must be removed at the end of the event.
The Oak Lodge team will not wash or clean crockery, cutlery, glasses or serving equipment brought in by the hirer or an outside caterer.
All bought-in food packaging, plastic, cardboard, bottles, decorations and other event-related waste must be removed by the hirer, guests or outside caterer.
These items should be taken away on the evening of the event or as otherwise agreed with The Oak Lodge.
Any items left behind without prior agreement may be subject to additional cleaning, disposal or storage charges.
Collection of Decorations & Personal Items:
If you need to leave decorations, personal belongings or event equipment at the venue overnight, this must be agreed with us in advance.
Guests may return the following morning to collect decorations and personal items at an agreed time, between 8.30am and 10.00am, subject to the venue's schedule.
Please ensure all personal belongings, decorations and event equipment are removed within the agreed collection time.
Parking:
Guest parking is available at the Budleigh Salterton Riding School car park.
If vehicles are left overnight following an evening event, they must be collected by 10.00am the following morning, as the Riding School opens at 8.00am every day.
Accessible and disabled parking is available around the rear of The Oak Lodge by prior request. Please let us know in advance if you require an accessible parking space so that we can make the necessary arrangements.
Bar Hire:
A fully staffed bar service is available for £100, subject to availability.
Please discuss your bar requirements with us when making your booking.
Catering:
Pre-orders are required for all group catering bookings.
Our catering is served buffet-style, with a selection of menus available to suit your event.
Outside catering is encouraged and is available by prior arrangement and approval.
Capacity:
The Oak Lodge has:
55 guests fully seated
Up to 85 guests standing or part seated
Please discuss your requirements with us when booking to ensure the layout is suitable for your event.
Cancellations:
Cancellations greater than 6 weeks before event will incur the 25% deposit, if 8 weeks or less before the event the full booking fee will be incurred.
